Top 7 Web-Based CMMS Software Solutions

Managing maintenance tasks, work orders, and asset health is already challenging—so why complicate it further with outdated, inefficient software?

Traditional on-premise CMMS solutions have high infrastructure costs, require continuous IT maintenance, and require frequent manual updates.

In contrast, web-based CMMS platforms provide real-time access, automatic updates, and seamless integrations while reducing IT overhead.

With countless options available, how do you find the right one?

We’ve analyzed seven top web-based CMMS solutions, highlighting their key features, user feedback, and pricing.

Read on to discover the best fit for your maintenance needs.

WorkTrek

We’re starting with our very own CMMS—WorkTrek.

Whether you need it for plant maintenance, facility management, tool and equipment tracking, or field service management, WorkTrek’s comprehensive features have you covered.

As a web-based CMMS, WorkTrek allows you to access it anytime, anywhere, without the need for on-premise installations or complex IT maintenance.

You can log in from any device with an internet connection, ensuring you always have up-to-date data at your fingertips.

WorkTrek provides a comprehensive set of features:

• Asset management
• Work order management
• Work request management
• Work log management
• Preventive maintenance
• Inventory & spare parts management
• Reporting & analytics
• Project management
• Task management

When it comes to asset management, WorkTrek provides instant access to key asset details like location, maintenance history, warranty, and expenses—all in one platform.

You can retrieve this data on desktop, tablet, or mobile devices, whether in the office, on-site, or in the field.

The built-in map view provides a clear, real-time overview of asset locations, simplifying the tracking and management of dispersed assets.

When it comes to work orders, WorkTrek makes the process simple.

You can create, assign, and track them in real time and schedule preventive maintenance based on time, usage, and meter readings.

The platform lets you stay organized by viewing tasks in a scheduler, list, or even on a map—whichever works best for you.

With the WorkTrek mobile app, managers can track team activities in real time, regardless of their location.

You’ll stay connected with your teams and be notified of any failures or problems as they arise.

Technicians and field workers also benefit from WorkTrek’s mobile accessibility.

They can access all the asset details they need, check the assigned tasks, view work instructions, safety checklists, and more.

Additionally, they can upload photos, sign completed work orders, and update tasks in real time, boosting efficiency and reducing paperwork.

Users particularly appreciate how WorkTrek streamlines office and field operations, delivering significant time and cost savings.

The platform is also well-regarded for its outstanding customer support, with users praising their technical expertise and quick responses.

WorkTrek also stands out for its flexibility.

We make it easy to import your asset data, preventive maintenance schedules, parts, forms, and checklists.

Our team works with you to customize the platform to fit your business processes and integrate with your existing systems.

This way, you get the most out of WorkTrek, no matter the size of your operation.

As for pricing, WorkTrek comes in three subscription plans, depending on your goals, needs, and budget:

If you’re interested, you can try WorkTrek for free to explore its features and see how it fits your business.

Contact us to learn more!

Limble CMMS

Limble CMMS is another web-based CMMS with features similar to WorkTrek.

It covers key maintenance management needs, including:

• Work orders
• Asset management
• Preventive maintenance
• Spare parts inventory management
• Reporting

Like WorkTrek, Limble CMMS is highly customizable, allowing users to tailor the platform to their needs.

One area where this is particularly useful is work orders.

Just like in WorkTrek, each work order can include key details such as labor, materials, downtime, and attachments like photos or manuals.

Users can also automate work order generation based on asset performance data, streamlining workflows and minimizing downtime.

This feature and ease of use stand out in user reviews.

Limble users appreciate how easy it is to set up recurring tasks, ensuring timely asset maintenance.

However, Limble receives mixed feedback on its reporting capabilities.

Some users would prefer more flexibility in widget creation and an improved interface for generating reports.

Another drawback that one user mentioned on Reddit is the lack of a fully functional native mobile app.

Instead of a dedicated mobile application, Limble CMMS relies on a mobile-friendly app window, which is slow and occasionally buggy.

This can be frustrating for technicians and managers who need real-time access to work orders and asset information while on the go.

In terms of pricing, Limble CMMS does offer a free version.

However, it has significant limitations, allowing only four active recurring work orders and two work orders with attached procedures.

Paid plans start at $28 per user per month.

Users who want access to advanced features like meter and threshold-based scheduling, parts inventory management, and time and cost tracking must opt for the Premium+ plan, which costs $69 per user per month.

They also provide a free trial and demo for those interested in exploring the software.

MaintainX

MaintainX is a web-based CMMS that works on both desktop and mobile devices.

Like WorkTrek and Limble CMMS, it allows users to assign work orders to technicians and manage scheduled tasks.

A standout feature is its User Capacity section, which visually tracks scheduled work, assigned personnel, and their weekly workload distribution, as you can see here:

Users can then reorganize work orders with a simple drag-and-drop function and adjust individual team members’ availability as needed.

It’s important to know that this CMMS differentiates between its desktop and mobile versions.

The web application offers features not available on mobile, such as reporting, purchase orders, and a document library with templates and procedures.

On the other hand, the mobile app provides features that are not available on the web application, like:

• QR and barcode scanning
• Offline mode
• Work order timer
• The ability to track recent activity

As a result, users must switch between desktop and mobile to access different features, potentially disrupting workflows.

Users appreciate MaintainX’s intuitive design and cloud-based functionality, allowing real-time work order assignments from anywhere.

Another advantage is linking sub-assets to their associated parts and vendors, simplifying inventory management and purchase order creation.

However, some users note that MaintainX lacks customization options compared to Limble.

Additionally, setting up PMs and assets requires going through MaintainX’s support team, which some find inconvenient.

MaintainX offers a free basic plan, but just like Limble’s, it is limited.

Namely, it allows only two work orders with attached procedures and two active repeating work orders.

Paid plans start at $16 per user per month.

Those interested can book a tour on their website to explore its features further.

Maintenance Connection

Maintenance Connection by Accruent is another comprehensive web-based CMMS.

It was built for organizations across various industries, including healthcare, manufacturing, government, utilities, and energy development.

Unlike some other CMMS solutions, it can be hosted either online or on a company’s server, offering flexibility in deployment.

Users access the system entirely through a web browser, ensuring ease of use without additional software installation.

Its key features include work order management, a mobile CMMS application, reporting and analytics, and automated notifications.

It supports fixed and floating schedules for preventive maintenance, helping organizations plan maintenance more effectively. 

Moreover, a customizable calendar allows users to view employee work schedules and their relationships, making workforce planning easier.

According to G2 reviews, users appreciate its strong asset management features, cost tracking, and inventory management, making it well-suited for companies managing multiple sites.

However, some find its customization options complex and reporting capabilities less intuitive than other CMMS platforms.

Despite these drawbacks, its robust capabilities make it a solid choice for enterprise-scale operations.

Maintenance Connection is pricier than the CMMS solutions reviewed so far.

Its costs start at $1,325 per user annually, plus an additional $700 per user per year for mobile access.

However, a free trial provides complete access to its features, making it easy to evaluate whether it meets your business needs.

eMaint CMMS by Fluke

eMaint CMMS by Fluke is a web-based maintenance management solution offered as a SaaS platform.

This model allows users to manage maintenance from anywhere.

Like the other CMMS platforms, web-based eMaint supports taking pictures of broken equipment, recording repair best practices, and sharing content across an organization.

Other key features include:

• Work orders
• Preventive maintenance scheduling
• Asset management
• Spare parts inventory
• Condition monitoring
• eMaint’s MX Mobile

According to Software Advice, eMaint stands out because of its integration with Fluke’s lineup of 13 different sensor types, enabling users to automate alerts and trigger work orders when asset metrics cross a defined threshold.

This proprietary sensor integration sets it apart from competitors, offering deeper condition monitoring capabilities.

Users appreciate its simplified tech interface and ability to automatically associate parts, steps, and tools with preventive maintenance tasks.

However, eMaint has some downsides, too.

For example, setting up reports isn’t always intuitive and can be complex, according to this user:

eMaint’s pricing starts at $69 per user per month, with a minimum of three users required.

Some features, like work requests, are only available in higher-tier Pro and Enterprise plans, and setup costs vary based on the chosen plan.

A free demo is available for those interested in exploring eMaint further.

Fracttal One

Fracttal One is a web-based and AI-enabled maintenance management solution designed to help teams manage assets, schedule preventive maintenance, track costs, and monitor spare parts inventories.

It also offers tools for work order management, performance tracking, and generating analytical reports.

Unlike some traditional CMMS platforms, Fracttal integrates artificial intelligence and the Internet of Things (IoT) to enhance predictive maintenance.

It also offers an AI-powered virtual assistant that recommends improvements to maintenance strategies.

One advantage noted by users is its mobility across multiple platforms, allowing teams to work seamlessly from different devices.

Users also value the platform’s real-time performance tracking, cost analysis, and sensor-based monitoring.

However, some users report drawbacks, such as the lack of automatic work duration tracking and the inability to differentiate time spent by individual technicians.

These are features that other CMMS platforms, like WorkTrek, handle more effectively.

Additionally, fieldwork can sometimes be slowed down due to system performance issues.

Fracttal One’s pricing is available upon request. If you are interested, you can schedule a demo or try out a free version.

Brightly Asset Essentials

Brightly Asset Essentials is the last web-based CMMS on our list today.

It offers comprehensive features for tracking work orders, managing preventive maintenance, and monitoring asset performance in real time.

Like other CMMS platforms, it allows users to create and assign work orders, schedule maintenance tasks, and generate reports on asset utilization.

Key features include:

• Mobile access for field technicians
• Inventory management
• Integration with existing enterprise systems

If you want a quick feature overview, check out the video below:

Brightly Asset Essentials Product Overview

According to Software Advice, this CMMS is particularly suited for managing public utilities, largely due to its GIS integration.

Asset Essentials can transform spreadsheet or database data into actual points on a map, allowing users to associate work orders with assets and track completed maintenance through both the web portal and mobile app.

This real-time GIS mapping feature makes it stand out for organizations that need spatial asset management.

Many users find Asset Essentials easy to use and appreciate its module versatility, interconnectivity, and work order customization.

However, there are consistent complaints about the mobile app, like this one on GetApp:

This review on Reddit also mentions frequent crashes and poor responsiveness, which may hinder teams relying on mobile access.

So, if mobile access is a priority, you may want to consider alternatives.

The pricing is custom, but similar solutions typically range from $10,000 to $30,000 per year, excluding setup costs.

If you’re interested, you can schedule a demo to learn more.

Conclusion

Choosing the right web-based CMMS can significantly improve asset performance by streamlining maintenance operations, minimizing downtime, and maximizing asset performance.

Each platform we reviewed has strengths, from WorkTrek’s all-in-one flexibility to specialized solutions for predictive maintenance, GIS mapping, or industry-specific needs.

The key is choosing software that fits your workflows, team structure, and budget.

With so many options available, trying them for yourself is the best way to decide.

Most providers offer free trials, demos, or guided tours, which allow you to test their usability, customization options, and support.

So, take advantage of that.