Top Maintenance Scheduling Software Compared

Get a Free WorkTrek Demo

Let's show you how WorkTrek can help you optimize your maintenance operation.

Try for free

When it comes to managing maintenance tasks efficiently, a CMMS can be your best ally.

This software is built to handle everything from work order management to preventive maintenance and analytics.

Maintenance scheduling is among its most critical capabilities, which ensures maintenance tasks are completed on time without disrupting operations.

To help you find the right fit, we’ve prepared an overview and comparison of some top maintenance scheduling software.

With all these tools, we’ll focus on their scheduling capabilities—what makes them similar and how they differ.

Let’s dive in!

WorkTrek

First on our list is WorkTrek, our own feature-rich CMMS.

Built to meet a wide range of maintenance needs, WorkTrek includes the following core features:

  • Work order management
  • Parts and inventory management
  • Preventive maintenance
  • Task management
  • Analytics

WorkTrek offers several helpful tools for maintenance scheduling.

For starters, it allows you to automate recurring tasks based on time, usage, or condition triggers.

You can schedule preventive maintenance tasks daily, weekly, monthly, or yearly, creating work orders in advance, specifying durations, and setting end rules.

WorkTrek dashboard
Source: WorkTrek

WorkTrek also integrates with meters, enabling automatic PM work orders based on specific conditions like working hours, mileage, or pressure.

For example, you could set a forklift’s maintenance schedule to trigger every 500 working hours, as in the example below:

WorkTrek dashboard
Source: WorkTrek

To be able to do that, you first have to add meters to your assets.

That’s very simple, as you just have to fill in details like name, description, measurement unit, and meter number, as seen here:

WorkTrek dashboard
Source: WorkTrek

Another feature helpful for better maintenance scheduling is the ability to create follow-up work orders automatically if a preventive maintenance check identifies issues.

WorkTrek dashboard
Source: WorkTrek

Assigning and scheduling one-time tasks is just as streamlined.

When creating a work order, specify the task name, description, priority, and planned start date.

You can link it to projects, add relevant images, services, and materials, and assign digital forms or checklists for step-by-step instructions.

WorkTrek dashboard
Source: WorkTrek

The exact details can be added to preventive maintenance tasks as well.

To help teams visualize their workload, all tasks and schedules can be displayed on an interactive calendar.

WorkTrek dashboard
Source: WorkTrek

This clutter-free layout makes it easy to avoid overlapping jobs and provides a clear overview, even during busy periods.

Looking at the image above carefully, you will see that the calendar view is daily and shows specific hours.

We mention this because some software on this list, like UpKeep, for example, offers such detailed calendar views only in their most expensive pricing plans, whereas in WorkTrek, this feature is available for all users.

WorkTrek also comes as a mobile application.

WorkTrek dashboard
Source: WorkTrek

This means field technicians can access schedules and updates on their mobile devices, ensuring they have real-time information no matter where they are.

Through the app, users can view instructions, complete checklists, upload photos, and even provide signatures, which allows supervisors to track task progress.

And those responsible for scheduling maintenance can do it on the go, too.

What truly stands out is how user-friendly and customizable it is.

Even if you’re new to CMMS, WorkTrek makes it easy to get started while offering enough flexibility to adapt to your team’s needs.

Support is another area where WorkTrek shines, with guidance during implementation, data import services, and ongoing assistance.

Unsurprisingly, users frequently highlight WorkTrek’s accessibility and robust mobile app as their favorite features.

WorkTrek customer review on Reddit
Source: Reddit

Plans start at $29 per user per month, including unlimited guest requests and full mobile access.

If WorkTrek might fit your maintenance scheduling needs, you can explore it further.

We recommend trying it for free or booking a demo with us.

Fiix

Fiix is a cloud-based CMMS that helps organizations plan, track, and optimize maintenance activities.

It offers a variety of features, such as:

  • Work order management
  • Asset management
  • Parts and supplies management
  • Reporting

Fiix excels with its work order management system when we zoom in on scheduling.

It lets you easily schedule, assign, and track team work orders.

You can add inspection-type tasks to work orders, automate follow-up activities if an inspection fails, and link everything back to the original work order, just as in WorkTrek.

Additionally, Fiix offers smart priority settings to help prioritize tasks based on urgency and impact. You can do the same in WorkTrek.

You can also view your team’s workload in a centralized calendar, so you always know who is doing what and when.

Fiix dashboard
Source: Fiix

Work orders can be assigned using drag-and-drop scheduling, and technicians can quickly access them to see details like priority, status, and maintenance type.

Automated alerts ensure that your team gets notifications by email or mobile whenever a new task is assigned.

Fiix also has robust features for automating preventive maintenance.

For example, users can schedule maintenance based on time and meter readings, and both time-based triggers and meter reading triggers can either be fixed or floating.

That’s because Fiix integrates with IoT devices and sensors to trigger maintenance based on the equipment’s real-time condition, including vibration, temperature, pressure, and more.

Fiix dashboard
Source: Fiix

Additionally, Fiix enables event triggers.

For example, for events like earthquakes or tremors, you can schedule system checks, as shown in their instructional video below:

Source: Fiix on YouTube

Fiix offers an AI-powered feature called the Asset Risk Predictor (ARP) for advanced scheduling.

ARP uses sensor data to detect anomalies and generate prescriptive maintenance work orders.

These AI-generated work orders include all the necessary details, such as summaries, work instructions, and labor tasks, automatically populated from your CMMS.

Fiix dashboard
Source: Fiix

However, remember that ARP is an add-on feature requiring a separate purchase. We also learned that it rarely works as it should.  

While Fiix is scalable and suitable for businesses of all sizes, it does have some limitations.

Users often mention the need to input parts manually, which can be time-consuming, and transferring data from other systems, although generally straightforward, may require effort.

Fiix customer review on Reddit
Source: Reddit

Additionally, some reviews highlight the lack of robust reporting capabilities and the need for manual adjustments when scheduling future preventive maintenance tasks:

Another downtime is scheduled PM not being automatically changed after closing WO. It has to be manually changed for future planned maintenance WO’s.

When it comes to pricing, Fiix offers a free plan for up to three users. However, the free plan allows you to schedule up to 25 preventive maintenance tasks using time, meter, or event-based triggers.

Paid plans start at $45 per user per month, and the Professional plan, which includes AI-powered insights, is priced at $75 per user per month.

UpKeep

UpKeep is a mobile-first CMMS designed to simplify, organize, and optimize maintenance and reliability operations.

It comes with a variety of features that help maintenance teams stay on top of their tasks, with a strong focus on real-time accessibility and ease of use.

UpKeep dashboard
Source: UpKeep

When it comes to scheduling maintenance, UpKeep offers some handy tools.

First, you can set up recurring maintenance with minimal effort—UpKeep allows you to create time- and usage-based triggers.

Time-based triggers mean you can schedule tasks at regular intervals, such as daily, weekly, monthly, or even after a specific number of days.

UpKeep dashboard
Source: UpKeep

Usage-based triggers allow you to set maintenance schedules based on asset usage, such as after a certain number of operational hours or miles traveled.

UpKeep dashboard
Source: UpKeep

You’ll first need to set up meters in the system to make this work.

Furthermore, as with WorkTrek and Fiix, UpKeep lets you attach checklists and documents to preventive maintenance work orders.

You can also assign tasks easily to technicians based on their availability.

The mobile-first design is a standout feature, allowing technicians to view and adjust their schedules directly from their devices, whether in the field or on the move.

UpKeep dashboard
Source: UpKeep

UpKeep also automates follow-up tasks by triggering work orders when inspection checklists fail.

Again, this feature is the same as in our WorkTrek.

Technicians can log meter readings for runtime-based tasks, and photos can be added to checklists for extra clarity.

Technicians can close out tasks and log details when preventive maintenance is completed.

The desktop version clearly shows scheduled maintenance tasks, but the weekly and daily calendar views are only available in the Pro plan.

This has been a point of frustration for some users, as you can see from the review below:

UpKeep customer review on G2
Source: G2

However, most users appreciate the platform’s user-friendly interface, customization options, and the ability to access maintenance schedules in real-time through the UpKeep mobile app, which makes it easy for field technicians to stay updated.

Pricing starts at $20 per user per month for the Lite plan, with more features available in the Starter ($45), Professional ($75), and Custom plans.

However, note that the preventive maintenance features in the Lite plan are limited, and meter-based triggers are unavailable.

Maintenance Connection

Maintenance Connection by Accruent is an enterprise-grade CMMS offering a comprehensive maintenance management tool suite.

Some key features include:

  • Work order management
  • Mobile CMMS application
  • Reporting and analytics
  • Automated notifications

When it comes to scheduling maintenance, Maintenance Connection provides a high level of flexibility.

You can set up time-based schedules, where maintenance is triggered after a specific time interval, or meter-based schedules, which rely on asset usage data.

The system supports fixed and floating schedules, making it similar to Fiix.

Fixed schedules generate work orders on specific dates or at precise meter readings, regardless of when the last maintenance was completed.

In contrast, floating schedules base the next maintenance date on when the previous one was finished, allowing for dynamic intervals.

You can also create single-procedure schedules, which repeat the same task at regular intervals, or multiple-procedure schedules, where different tasks are set to occur at varying intervals.

For example, you might schedule one set of tasks for monthly maintenance and another for quarterly upkeep—of the same asset.

Maintenance Connection lets you associate tasks with specific assets, generating a single work order for all related assets or separate ones for each.

Additionally, the software includes a drag-and-drop calendar that simplifies technician scheduling.

Maintenance Connection dashboard
Source: G2

For mobile users, Maintenance Connection offers MC Express, a mobile app where technicians can create and update work orders on the go.

Maintenance Connection dashboard
Source: Microsoft

While users appreciate its comprehensive functionality and customization options, they note that the software can be complex to learn, and some tasks, like creating reports, require additional effort due to the high level of customization.

Maintenance Connection customer review on G2
Source: G2

Despite this, its robust capabilities make it a great fit for large enterprises managing multiple sites.

Maintenance Connection is a premium tool, with costs starting at $1,325 per user annually (minimum three users), plus $700 per user per year for mobile access.

A free trial is available with access to a fully functional software version for evaluation.

eMaint CMMS

eMaint is a flexible and highly configurable CMMS with a wide range of enterprise asset management, work order management, scheduling, and reporting tools.

Designed for businesses of all sizes, eMaint allows users to customize workflows to fit unique operational requirements.

One of its key features is the ability to create preventive maintenance schedules for single and multiple assets.

For single assets, eMaint supports calendar-based or meter-based PMs.

Calendar-based PMs can trigger work orders at fixed intervals or after completing the last work order.

That’s the same workflow as in Fiix and Maintenance Connection.

eMaint CMMS dashboard
Source: eMaint

Meter-based PMs, on the other hand, use asset readings like miles, hours, or units produced to determine when maintenance is due.

If you need, you can also set up an asset with multiple meter types, as in the example below:

eMaint CMMS dashboard
Source: eMaint

In that case, the system will create a work order for each meter type when their threshold is met.

When managing multiple assets, eMaint allows users to create a single PM schedule for several assets, such as a fleet of vehicles.

Each asset will have its last maintenance date, and work orders are created accordingly.

Additionally, users can set up PM schedules for parent assets, automatically including all child assets in the work order. That is a highly time-saving feature.

eMaint also has the Calendar feature.

With it, you can define and manage time schedules, such as shifts, holidays, and off-seasons, ensuring availability is considered before scheduling tasks.

The calendar integrates with the Scheduler, allowing you to schedule tasks more accurately.  

However, note that in the Scheduler, you can only assign PM work orders directly, though all work order types are visible for easy tracking.

eMaint CMMS dashboard
Source: eMaint

They are working on updating this feature so all work order types can be scheduled in the Scheduler.

eMaint is also accessible via a mobile app, ensuring technicians and managers can access important information while on the go.

On both Reddit and sites like G2, eMaint is praised for its flexibility and configurability, making it a good fit for various industries and maintenance operations.

eMaint CMMS customer review on Reddit
Source: Reddit

It also provides extensive training and support resources, helping users onboard quickly and resolve any issues.

However, some users have mentioned that the system can be redundant, with repetitive confirmation steps.

eMaint CMMS customer review on Reddit
Source: Reddit

Pricing starts at $69 per user per month, with a three-user minimum.

Conclusion

These were the six software with the best maintenance scheduling features available.  

While they all provide essential tools like work order management, preventive maintenance scheduling, and automated notifications, each stands out.

WorkTrek, Maintenance Connection, and eMaint shine with their high degree of customization, and UpKeep is ideal for mobile-first teams.

Ultimately, the right choice depends on your organization’s specific needs, but these six tools undoubtedly lead the pack when it comes to robust scheduling capabilities for maintenance management.

Make your work easier.
Try for free.

Book a demo