Introduction

Proactive maintenance can minimize downtime and extend asset life. Modern Computerized Maintenance Management Systems (CMMS) support this by streamlining preventative tasks, work order scheduling, and asset monitoring. This article covers the top software solutions for streamlining proactive maintenance.

This comparison examines five leading maintenance management software solutions – WorkTrek, Limble CMMS, UpKeep, Fiix CMMS, and Maintenance Connection – focusing on how each facilitates proactive maintenance.

We summarize each product’s top features, real customer feedback (pros and cons), pricing, and a side-by-side feature comparison.

WorkTrek emerges as a top-performing solution with its comprehensive features and user satisfaction, but all five offer significant capabilities for maintenance teams.

WorkTrek – Leading in Proactive Maintenance

WorkTrek is an intuitive cloud-based CMMS built to optimize maintenance operations for teams in industries from energy to manufacturing. It emphasizes usability and broad functionality, making it a high-satisfaction choice (Crozdesk user satisfaction 96% (Worktrek | Software Reviews & Alternatives)).

Top Features:

• Work Order & Task Management: Simplifies creating, assigning, and tracking work orders and tasks through their full lifecycle, improving team organization and response times. It has one of the most intuitive user interface on both web and mobile for creating and managing work orders. the best.
• Preventive Maintenance Scheduling: Automates time-based and meter-based maintenance schedules. WorkTrek can trigger follow-up work orders and time-based tasks to extend asset life and reduce downtime.
• Asset & Inventory Management: Provides detailed asset tracking (metadata, condition readings) and advanced parts inventory control across locations. Low-stock alerts and ERP integration help prevent spare part shortages.
• Compliance & Safety: This package includes compliance management tools to upload safety procedures and manage Lockout/tagout processes, enhancing field safety oversight. Digital forms and checklists replace paperwork for more efficient data collection.
• Reporting & Analytics: Offers 50+ out-of-the-box reports and a real-time dashboard for data-driven decisions. Reports can be generated in various formats, including PDF & CSV. Users can schedule reports via email, ensuring stakeholders stay informed.
• Negatives: WorkTrek is one of the newest entrants in the CMMS industry and is better suited for small—to medium-sized businesses.

Pricing

WorkTrek: Subscription-based with transparent and affordable plans. Starter at $29/user/month and Professional at $49/user/month (Enterprise plan is custom). The Starter includes core CMMS features (work orders, asset mgmt, basic inventory, reports). At the same time, the Professional plan adds preventive maintenance scheduling, a service catalog, contracts, and advanced inventory. All plans include mobile app usage.

Limble CMMS

Limble CMMS is a highly rated maintenance platform (#1 rated CMMS on some surveys) focused on simplifying maintenance operations. Limble centralizes work orders, PM schedules, and asset data to improve efficiency and reduce downtime.

Top Features:

• Work Orders & Asset History: Create and track work orders easily, with equipment history at your fingertips. Limble’s interface makes it simple to log tasks and see past maintenance, aiding informed decision-making.
• Preventive Maintenance Automation: Limble puts PM on “autopilot” with flexible scheduling (time or usage-based triggers). Users can set up recurring tasks and get notifications to perform maintenance before breakdowns occur.
• Real-Time Analytics: Built-in dashboards and analytics provide insight into maintenance performance and asset health, helping identify issues proactively. However, all advanced analytics require a higher-tier plan and are unavailable on standard plans.
• Mobile App (Online/Offline): Limble’s app lets techs work from anywhere, handling work requests without disruptive phone calls.
• Integrations & IoT: Supports API integrations and even IoT sensor connections for predictive maintenance alerts (available in higher plans). This means machine sensor data can automatically trigger work orders – a big plus for proactive maintenance.
• Negatives: Some of the UI features, like the drag-and-drop calendar feature, are difficult to use. Setting up meter-based PM triggers is another complexity.

Pricing

Limble offers a free Basic plan (limited features) and paid tiers.

Standard is $28/user/month covers most CMMS features like PM, work orders, basic analytics, however, it is limited to three work orders with attached procedures and only three months of analytics.

Premium+ at $69/user/month adds advanced features (automations, advanced inventory, integrations).

Enterprise tier with custom pricing is available for organizations needing full flexibility and integrations. This tier includes enterprise features like SSO, ERP integration, and custom roles and approvals. Pricing is only available via a custom quote.

UpKeep

UpKeep is a popular CMMS known for its robust work order and asset management functionality. It provides a central hub for all maintenance activities, serving maintenance, reliability, and operations teams.

UpKeep also offers an “Edge” module for IoT sensors, which bridges real-time condition monitoring with maintenance—a strong proactive feature.

Top Features:

• Centralized Work Management: UpKeep provides a one-stop dashboard to manage work orders, assets, inventory, and budgets. It streamlines request submission and approvals, creating a single “front door” for all service requests. Technicians can easily update tasks and track progress in real time.
• Preventive Maintenance Scheduling: This tool enables the scheduling of recurring tasks and PM checklists.
• Custom procedures and checklists can be attached to PM tasks for consistency. UpKeep’s “Preventive Maintenance Optimization” helps refine schedules to prevent failures.
• Mobile App & Ease of Use: UpKeep’s app is highly regarded. Technicians find it easy to navigate, fast, and visually appealing. It supports push notifications and even an offline mode (in higher tiers) for working in no-service areas. Unlimited free requesters (non-licensed users submitting requests) are included even in basic plans, broadening its utility.
• IoT and Predictive Maintenance (Edge): UpKeep’s Edge module allows connecting IoT sensors to monitor equipment conditions (vibration, temperature, etc.) This data can automatically trigger alerts and work orders, enabling predictive maintenance if thresholds are crossed. (For example, operations teams use Edge to monitor machine metrics to schedule maintenance before failure remotely.
• Analytics & Reporting: UpKeep includes reporting dashboards (basic analytics on lower plans, 30-day data history on Starter (Pricing & Plans | UpKeep), and advanced analytics on Professional (Pricing & Plans | UpKeep)). These reports help teams track KPIs like response times, downtime, and costs, supporting continuous improvement.
• Negatives: The Upkeep mobile application is more complicated than its competitors. The offline mobile features are also buggy and don’t always work correctly.

Pricing

Lite, at $20/user/month, provides fundamental maintenance management features such as unlimited work orders and asset management. However, the Lite plan does not include PM and custom checklists, parts and inventory management, or very limited reporting.

Starter at $45/user/month adds more robust PM features, inventory management, and basic reporting.

Professional at $75/user/month includes advanced analytics, multiple inventory locations, offline mode, and additinoal customization. It also offers customizable request portals and mobile offline mode.

Business Plus plan is custom-priced and adds multi-site support, workflow automation, API access, and other enterprise features. All plans come with 24/7 support; free trial available (no free version beyond trial).

Fiix CMMS

Fiix (by Rockwell Automation) is a cloud-based CMMS designed for small to mid-sized businesses aiming to control and optimize maintenance. It combines an intuitive interface with strong work order and asset management capabilities, and it provides robust analytics to turn maintenance data into actionable insights. Fiix is especially known for helping organizations move toward predictive maintenance with AI-driven insights (in its advanced tiers) and for its ease of integration with other systems.

Top Features:

• Work Order & Asset Management: Fiix allows users to create, assign, and manage an unlimited number of work orders, with the ability to attach photos/videos, track labor hours, and log parts used. Preventive maintenance work orders can be auto-generated based on time, meter readings, or IoT alarms/events. This ensures maintenance before issues escalate.
• Preventive Maintenance & Scheduling: Scheduling PM tasks is straightforward with Fiix. It supports calendar-based and usage-based triggers (date, runtime, readings, etc.) for recurring maintenance. Fiix’s calendar and dashboards give visibility into upcoming tasks and overdue maintenance, facilitating proactive planning.
• Analytics and Insights: Fiix stands out for its analytics. An Asset Insights Dashboard monitors where extra time or money is spent on maintenance, flagging potential problem areas to address before downtime occurs. There’s also a Work Order insights report to analyze historical trends and prevent repeat issues (Note: some users desire even more advanced reporting; Fiix’s built-in reports cover most needs but can be less customizable than some expect.
• Inventory Management: Fiix includes strong parts and inventory management. Users can set minimum stock levels with alerts for low stock. A unique Parts Forecaster suggests which parts to reorder and when, helping avoid shortages and overstock. The system tracks spare parts usage across work orders and multiple sites, and even offers an integrated MRO marketplace for ordering parts.
• Mobility and Integrations: Fiix offers full-featured mobile access (iOS/Android), enabling techs to receive work orders and update status in real time. It also provides open APIs and pre-built integrations to link with enterprise systems (and, being part of Rockwell, it can tie into IoT platforms and SCADA systems for predictive maintenance). Fiix’s multi-tenant cloud architecture makes it scalable across many sites.
• Negatives: If you are not on the top plan, reporting and customization is somewhat limited. There are also issues with complex and specialized workflows.

Pricing

Provides a limited free version for up to 3 users (capped at 25 active work orders or PM tasks, suitable for evaluation or small operations). Paid plans start at $45/user/month:

Basic plan (approximate, often called “Professional” in Fiix’s terms), including core work order and PM functions. The basic plan does not include inventory/parts management, custom reporting, and analytics.

Advanced Plan: $75/user/month offers Purchase Orders, inventory management, and notifications. It does not include customizable workflow or SSO.

Enterprise Plan: Custom Pricing—This plan includes many enterprise features, such as SSO, e-signatures, and customizable workflows.

Maintenance Connection

Maintenance Connection (by Accruent) is a long-established CMMS geared toward large organizations and enterprises. It has a comprehensive feature set and covers all core maintenance functions, from work orders and preventive maintenance to inventory and procurement.

Maintenance Connection has recently integrated with Accruent’s IoT remote monitoring (vx Observe) and engineering document management (Meridian) tools, enabling a highly proactive maintenance environment by linking real-time asset monitoring with maintenance workflows.

Top Features:

• Full CMMS Functionality: Maintenance Connection offers robust modules for work order management, PM scheduling, asset database, inventory control, purchasing, and compliance tracking. Virtually any maintenance workflow can be managed within the system, and it’s known for covering industry-specific requirements (it’s used in manufacturing, facilities, utilities, etc., often in regulated environments that need features like calibration and safety programs).
• IoT and Predictive Maintenance: A standout capability is its integration with IoT sensors and monitoring. Through Accruent’s vx Observe integration, Maintenance Connection can automatically generate alerts or work orders when connected equipment conditions indicate a potential failure. If a sensor reports an anomaly (like temperature or vibration out of range), the system can trigger a maintenance response, greatly enhancing proactive maintenance for enterprise asset fleets.
• Asset Centralization & EDMS: The platform centralizes asset data and documents. The tie-in with Meridian (engineering document management) lets users link equipment to technical documents, schematics, etc., all in one place. This central repository speeds up maintenance by providing technicians easy access to manuals or procedures.
• Customizability and Extensibility: Maintenance Connection can be expanded with other Accruent solutions and configured to fit complex workflows. It supports custom fields and business rules and can integrate with ERP or facilities systems (common in enterprise IT environments). A rich API and Accruent’s platform services allow for significant customization, fitting for large organizations with unique needs.
• Mobile Access: A mobile app is available for Maintenance Connection so that technicians in the field can manage work orders and inspections. However, the mobile module is a paid add-on in their pricing model. The mobile app provides offline capabilities and barcode scanning, which are useful for enterprise asset management.
• Usability: Maintenance connection has a complex UI and is not as easy to use as other products on the market. There is a steep learning curve for new users.
• Cost: The cost can also be a barrier for users since it can average around $1300 per seat per year without mobile accessibility. Mobile access will cost you another $700 per year. This makes it one of the more expensive CMMS products on the market.
• Negatives: The cost can also be a barrier for users since it can average around $1300 per seat per year without mobile accessibility. Mobile access will cost you another $700 per year. The system is also complex to learn and has a steep learning curve.

Pricing

Maintenance Connection: Uses a per-named-user subscription with modules. It’s at the high end of pricing – the core Professional (cloud) license runs about $110/user/month (≈$1,325 per user/year). The mobile app is an add-on (~$58/user/month if added).

Overall, it is one of the more costly solutions on the market and targets enterprise customers.

Large teams may have volume discounts, and on-premise deployments can have different pricing. Typically, Maintenance Connection is sold with annual contracts.

No free plan is available; however, Accruent often provides demos and sometimes a trial instance for evaluation.

Feature Comparison Table

Core Features	WorkTrek (Top Pick) – Contact Us	Limble CMMS	UpKeep	Fiix CMMS	Maintenance Connection
Work Order Management	Yes – Create, assign, track WOs with full lifecycle tracking (WorkTrek Reviews: Pricing & Software Features 2024 – Financesonline.com) ([Worktrek	Software Reviews & Alternatives](https://crozdesk.com/software/worktrek#:~:text=WorkTrek%20is%20a%20cloud%20based,contracts%2C%20resources%2C%20subcontractors%20and%20inventory))	Yes – Streamlined WO creation & tracking ([Limble CMMS Reviews Mar 2025: Pricing & Features	SoftwareWorld](https://www.softwareworld.co/software/limble-cmms-reviews/#:~:text=to simplify maintenance operations for,reliability and overall operational excellence)) to simplify maintenance operations for reliability and overall operational excellence.	Yes – Centralized WO hub with requests & approvals (UpKeep Reviews 2025. Verified Reviews, Pros & Cons – Capterra)
Preventive Maintenance	Yes – PM scheduling (time/usage-based) in Pro plan (Pricing – Worktrek CMMS) (WorkTrek Reviews: Pricing & Software Features 2024 – Financesonline.com); automates follow-up tasks	Yes – Advanced PM automation (schedule by time/meter) (Limble vs UpKeep: Ultimate CMMS Software Comparison 2025)	Yes – Recurring work orders even in Lite; PM optimization tools in higher tiers ([Pricing & Plans	UpKeep](https://upkeep.com/pricing/#:~:text=Starter)) ([Pricing & Plans	UpKeep](https://upkeep.com/pricing/#:~:text=Everything%20in%20Lite%20plus%3A))
Predictive/IoT Maintenance	Supported – API and integrations; can incorporate IoT via custom setup (Enterprise) (Pricing – Worktrek CMMS)	Supported – Available via sensors/IoT integration in Premium (alerts from equipment) (Limble vs UpKeep: Ultimate CMMS Software Comparison 2025)	Supported – UpKeep Edge module for IoT sensor alerts (predictive triggers) (Best CMMS Software & Platforms in 2024 –)	Supported – Fiix Foresight AI for predictive analytics (upper tiers); integrates with sensors via Rockwell	Supported – Native IoT monitoring (vx Observe) triggers work orders proactively (8 Best Asset Maintenance Software (With Real User Reviews))
Asset Management	Yes – Detailed asset registry with hierarchy, downtime tracking (8 Best Asset Maintenance Software (With Real User Reviews))	Yes – Asset database with history and QR code tagging; multi-location support ([Limble CMMS Reviews Mar 2025: Pricing & Features	SoftwareWorld](https://www.softwareworld.co/software/limble-cmms-reviews/#:~:text=,140%20Inventory%20Management))	Yes – Asset performance tracking and lifecycle management (Enterprise Asset Mgmt module) (Best CMMS Software & Platforms in 2024 –)	Yes – Asset registry with performance tracking and lifecycle analytics ([Fiix Reviews Mar 2025: Pricing & Features
Inventory & Spare Parts	Yes – Inventory mgmt with low-stock alerts; ERP sync; advanced inventory in Pro (8 Best Asset Maintenance Software (With Real User Reviews)) (Pricing – Worktrek CMMS)	Yes – Inventory module (Premium+ includes advanced features like optimizations) ([Limble CMMS Plans & Pricing	Get Started for Free](https://limblecmms.com/pricing/#:~:text=Premium%2B)) ([Limble CMMS Plans & Pricing	Get Started for Free](https://limblecmms.com/pricing/#:~:text=Automate%20workflows%20and%20streamline%20inventory,increase%20efficiency%20and%20reduce%20costs))	Yes – Stock management from Starter plan up; multi-warehouse in Pro; alerts and costing included ([Pricing & Plans
Mobile App	Yes – Included (iOS/Android); real-time updates, offline capable; free for all users (8 Best Asset Maintenance Software (With Real User Reviews)) (Pricing – Worktrek CMMS)	Yes – Included (iOS/Android); designed mobile-first; runs smoothly, minimal interruptions (Best CMMS Software & Platforms in 2024 –) (Limble Software Reviews, Pros and Cons – 2025 Software Advice)	Yes – Included (iOS/Android); offline mode available in Pro tier ([Pricing & Plans	UpKeep](https://upkeep.com/pricing/#:~:text=,Advanced%20Analytics%20%26%20Reporting)); unlimited free requester users	Yes – Included (iOS/Android); mirrors web functions (create WOs, scan QR codes, etc.)
Reporting & Analytics	50+ built-in reports; customizable dashboards; scheduled email reports (WorkTrek Reviews: Pricing & Software Features 2024 – Financesonline.com) (8 Best Asset Maintenance Software (With Real User Reviews))	Real-time dashboards and KPI tracking; exportable reports; premium plan adds more analytics ([Limble CMMS Reviews Mar 2025: Pricing & Features	SoftwareWorld](https://www.softwareworld.co/software/limble-cmms-reviews/#:~:text=Limble%20CMMS%20centralizes%20data%2C%20providing,reliability%20and%20overall%20operational%20excellence))	Built-in dashboards; Starter keeps 30-day data ([Pricing & Plans	UpKeep](https://upkeep.com/pricing/#:~:text=,30%20day%20Analytics%20%26%20Reporting)), Pro gives advanced analytics; tracks downtime, costs, etc.
Integrations & API	Yes – API access in Enterprise tier; out-of-the-box ERP integration for inventory sync (8 Best Asset Maintenance Software (With Real User Reviews)) (Pricing – Worktrek CMMS)	Yes – Open API and webhooks; integrates with IoT devices and other systems (Premium/Enterprise) (Limble vs UpKeep: Ultimate CMMS Software Comparison 2025) ([Limble CMMS Plans & Pricing	Get Started for Free](https://limblecmms.com/pricing/#:~:text=Enterprise))	Yes – REST API in Business Plus; native integrations for sensors (Edge) and business systems (via Zapier, etc.)	Yes – Open API; native integrations (e.g., with ERP, IoT platforms); part of Rockwell Automation ecosystem
Ease of Use	Very high – UI designed for simplicity; users report fast onboarding. User Satisfaction: 96% ([Worktrek	Software Reviews & Alternatives](https://crozdesk.com/software/worktrek#:~:text=Worktrek%20currently%20scores%2089%2F100%20in,gathered%20from%20around%20the%20web)).	High – Modern UI; Users: 4.8/5 rating for ease-of-use (Limble Software Reviews, Pros and Cons – 2025 Software Advice) (Limble Software Reviews, Pros and Cons – 2025 Software Advice). Mobile app highly praised.	High – Intuitive and visually appealing; Users: 4.6/5 overall, noted for quick navigation (UpKeep Reviews 2025. Verified Reviews, Pros & Cons – Capterra) (UpKeep Reviews 2025. Verified Reviews, Pros & Cons – Capterra).	High – Clean interface; generally easy for SMBs to adopt. Some limits in deep customization but straightforward daily use (Fiix Reviews 2025: Pricing, Features & More) (Fiix Reviews 2025: Pricing, Features & More).
Target Customer	SMBs to Enterprises – Scalable for any size (cloud SaaS). Industries: energy, facilities, manufacturing ([Worktrek	Software Reviews & Alternatives](https://crozdesk.com/software/worktrek#:~:text=WorkTrek%20is%20used%20across%20the,property%20management%20and%20manufacturing)).	SMBs to Mid-size – All industries; popular in manufacturing, facilities, etc. (Noted use by 50k+ professionals)	SMBs/Mid-market – Multi-industry; also has enterprise modules (EAM, IoT) for larger orgs if needed.	SMBs – Designed for small/medium businesses; can support multiple sites. Backed by large vendor (Rockwell) for reliability.
Free Trial / Free Plan	Free 14-day trial (full features) ([UpKeep Reviews Mar 2025: Pricing & Features	SoftwareWorld](https://www.softwareworld.co/software/upkeep-reviews/#:~:text=Free%20Trial)); no free tier (but unlimited free requesters included) (8 Best Asset Maintenance Software (With Real User Reviews)).	Free basic plan (limited features) available; Limble also offers trial for paid tiers.	No free plan (Lite is paid); 7–14 day free trial offered ([UpKeep Reviews Mar 2025: Pricing & Features	SoftwareWorld](https://www.softwareworld.co/software/upkeep-reviews/#:~:text=Free%20Trial)) ([UpKeep Reviews Mar 2025: Pricing & Features