Best Work Order Tracking Software List

Best Work Order Tracking Software List

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Work order tracking software can streamline your processes, save time, and reduce errors—without being complicated.

These tools are designed to help you manage work orders more efficiently in manufacturing, property management, or any other industry.

Today, we will explore the best work order tracking solutions available.

We’ll cover features, pros and cons, user reviews, and pricing to help you find the right fit for your needs.

WorkTrek

We are starting this list with our CMMS—WorkTrek.

With WorkTrek, you can manage every aspect of maintenance, including work orders, preventive maintenance, asset tracking, and team collaboration, all in one place.

Regarding work order management, WorkTrek helps you follow work orders from start to finish.

The software allows you to:

  • Create, assign, and schedule work orders to replace messy spreadsheets and paperwork.
  • Track every detail of your work orders with custom fields, priority settings, and deadlines.
  • Attach photos, documents, and comments to every work order to clarify instructions or highlight issues.

Here is an overview of all the documents you can attach to work orders:

WorkTrek dashboard
Source: WorkTrek

You can also assign digital checklists or forms to standardize tasks and automatically generate follow-up orders for flagged inspections or incomplete jobs.

WorkTrek dashboard
Source: WorkTrek

Additionally, WorkTrek lets you include hazard warnings, safety equipment requirements, and compliance steps in every task.

On the other side, technicians can log their work progress, capture time, and document materials directly through the mobile app.

You can view all work orders in multiple ways:

  • List view for a clear, detailed breakdown of tasks.
  • Map view to visualize work orders by location.
  • Schedule view to track deadlines and plan efficiently.

Below is our schedule view:

WorkTrek dashboard
Source: WorkTrek

Besides these work order management features, WorkTrek also simplifies communication and collaboration.

For instance, your team can leave comments, tag colleagues, and share updates; even your external contractors can access shared work orders.

With WorkTrek, your clients and employees can quickly submit service requests with a few clicks using our app, a request portal, or other channels.

WorkTrek dashboard
Source: WorkTrek

This way, you can immediately create work orders, assign them, and prioritize their completion.

Another feature in which WorkTrek shines and stands out from many other software on this list is customization.

For example, you can customize the software to your needs and choose how to track labor, parts, and costs for each work order—either manually or from predefined lists.

Compared to competitors like Fiix, which is more complex and better suited for enterprise-level organizations, WorkTrek is easier to use, more affordable, and more flexible.

Our users recognize all these benefits, too.

They especially like our mobile app for fieldwork and scheduled reporting tools to stay organized.

G2 WorkTrek review
Source: G2

WorkTrek’s pricing plans, shown below, fit any budget and include options like unlimited guest requests and mobile access.

WorkTrek pricing plans
Source: WorkTrek

If you are ready to see how it works, try it for free or book a free demo with us!

MaintainX

MaintainX is a modern, mobile-first platform that simplifies maintenance, safety, and operations for industrial and frontline teams.

It allows you to create, assign, and monitor work orders, keeping your team aligned and tasks completed on time.

MaintainX dashboard
Source: Capterra

Similarly, as in WorkTrek, with MaintainX, you can:

  • Create detailed work orders with notes, photos, and checklists.
  • Use pre-filled templates to reduce training time and streamline recurring jobs.
  • Access real-time updates from your mobile device for better task management.

MaintainX offers several viewing options for work orders:

  • Table view for bulk sorting and editing.
  • Workload view to balance team capacity.
  • Calendar view to plan and schedule tasks.
  • Split view to see tasks and details side by side.

Below is MaintainX’s calendar view:

MaintainX dashboard
Source: MaintainX

Unlike WorkTrek, MaintainX does not support map-based tracking for work orders, which can make location-based task management less efficient.

Similarly, multiple assets cannot be assigned to a single work order, which can lead to duplicated effort for tasks involving several pieces of equipment.

From more advanced features, AI-powered Smart Time Estimates (available in enterprise plans) help you predict how long tasks will take, making scheduling more accurate.

MaintainX dashboard
Source: MaintainX

Another handy feature is the ability to record work order notes using voice clips, which are then automatically transcribed by AI.

This adds convenience but is not a replacement for email communication, which some users find limiting.

User feedback highlights its ease of use and strong customer support but notes room for improvement in these areas:

  • search functionality
  • automated email updates for work order comments
  • templates and layout customization

MaintainX offers a free basic plan, while advanced features are available in tiered MaintainX dashboard.

MaintainX pricing plans
Source: MaintainX

For teams focused on mobile-first simplicity and communication, MaintainX is a strong choice, though it lacks the advanced customization or analytics found in Fiix or Limble CMMS.

Fiix by Rockwell Automation

Fiix by Rockwell Automation is a cloud-based maintenance management solution for companies seeking a comprehensive tool for managing preventive maintenance, work orders, parts inventory, and reporting.

Fiix dashboard
Source: Fiix

Its advanced features, including IoT integration and AI-driven insights, make it an ideal choice for enterprises with complex maintenance needs.

Fiix excels in work order management, allowing you to:

  • Create, assign, and track an unlimited number of work orders.
  • Attach images, videos, and instructions for clarity.
  • To schedule preventive maintenance, use automated triggers based on time, meter readings, or equipment conditions.
  • Track costs, labor, and parts usage for each task.

Fiix also lets you group tasks, apply them to multiple assets, and automate follow-up activities if inspections fail.

The system supports custom fields, mandatory data inputs, and drag-and-drop scheduling to align with your workflows.

Analytics are a standout feature.

Fiix’s dashboard offers detailed insights, including reports on asset performance and maintenance costs.

Fiix dashboard
Source: G2

You can also use templated or custom reports to optimize thousands of work orders simultaneously, making it easier to spot delays or inefficiencies.

Users appreciate Fiix’s reporting and analytics but note that the mobile app lacks some of the web platform’s versatility.

Navigating work orders or managing external repairs can also be cumbersome for new users.

Fiix offers a free plan for small teams, while paid plans range from $45 to $75 per monthly user. Enterprise-level pricing is available upon request.                        

Fiix pricing plans
Source: Fiix

For businesses needing advanced features like IoT integration and strong analytics, Fiix provides a solution.

However, if you need a solution with a powerful mobile app, explore other solutions like WorkTrek or UpKeep.

UpKeep

UpKeep is a mobile-first, full-featured CMMS that combines work order tracking, preventive maintenance, inventory management, and analytics.

This tool allows you to easily create, assign, and prioritize work orders from your desktop or mobile device.

Source: UpKeep on YouTube

Other capabilities include:

  • Filter work orders by technician, location, due date, status, and priority level.
  • Add attachments like PDFs, photos, or videos to work orders to ensure accuracy.
  • See work orders in a list or calendar view, like in WorkTrek or MaintainX.
  • Automatically create work orders and send mobile push notifications to technicians when assigned.
  • Turn work orders into recurring work orders for PM.

Once preventive maintenance is complete, technicians can swiftly close tasks and log details on the spot or sign off their work.  

Desktop users can do the same while also having a good overview of all work orders.

UpKeep dashboard
Source: G2

Additionally, you can track wrench time and costs for each work order through a robust analytics module.

The software also streamlines inventory management, automatically deducting used parts from inventory. Therefore, it can also be used to optimize stock levels.

UpKeep dashboard
Source: App Store

Users appreciate UpKeep’s user-friendly interface but note occasional bugs and slow performance.

Some also find the pricing high for smaller organizations.

However, its real-time notifications, seamless communication, and mobile optimization make it a preferred choice for teams on the go.

Pricing starts at $20 per user per month for the Lite plan, with more advanced features available in Starter and Professional plans at $45 and $75 per user per month, respectively.

UpKeep pricing plans
Source: UpKeep

Enterprise-level features require a custom quote.

Maintenance Connection

Maintenance Connection by Accruent is a robust CMMS for enterprises in industries like manufacturing, healthcare, and utilities.

It offers many features, including work order management, labor scheduling, asset tracking, and reporting.

When it comes to work order tracking, with this tool, you can:

  • Create, view, and update maintenance work orders in real time using its request manager.
  • Track critical details like service areas, task types, part availability, and order status.
  • Prioritize work orders and receive status updates via email or text.

In addition to many other features, the mobile version, MC Express, allows field technicians to create, edit, and complete work orders on the go.

Source: Accruent on YouTube

They can access manuals, inventory details, and photos directly from their devices, ensuring faster task completion and accurate reporting.

Work order tracking is highly configurable, with fields for costs, scheduling, and multi-department tasks.

Automatic escalation rules ensure timely action on critical tasks, while advanced reporting tools provide insights into inefficiencies and areas for improvement.

Users praise the platform’s extensive feature set and integration capabilities with other Accruent solutions. 

The smart reporting tools are a highlight, giving managers at-a-glance insights into labor, work order, and asset performance.

However, some users find the software clunky and report a steep learning curve.

Additional feedback notes challenges with data imports and limited functionality in some modules.

Maintenance Connection is one of the pricier solutions on our list, with costs starting at $1,325 per user annually, plus an additional $700 per user per year for the mobile add-on.

Maintenance Connection pricing plans
Source: Accruent

However, Maintenance Connection is a powerful, albeit complex, solution for large organizations needing enterprise-level capabilities and cross-department collaboration.

Limble CMMS

Limble CMMS is a maintenance management solution known for its user-friendly interface and robust features.

It offers tools for managing work orders, preventive maintenance, spare parts inventory, and performance analytics.

While Limble provides a wide range of capabilities, its work order tracking features stand out.

With Limble, creating and managing work orders is straightforward.

Work orders can be generated from your dashboard, an asset record, or even directly from a vendor.

Each work order is fully customizable, allowing you to add essential details such as labor, materials, downtime, and attachments like photos or manuals.

Limble CMMS dashboard
Source: Limble CMMS

You can use templates or create new ones tailored to your SOPs for standard tasks.

You can also include checklists to ensure every step of a task is accounted for and completed correctly, which most other software on this list enables, too.

Tracking work orders with Limble is equally effortless.

Users can sort and prioritize work orders by importance, team, location, asset, and other criteria to ensure efficient task completion.

Limble CMMS dashboard
Source: G2

The drag-and-drop calendar makes scheduling simple, allowing quick adjustments to task assignments or deadlines. Notifications keep teams updated on pending tasks.

Limble also includes a self-serve work request portal similar to WorkTrek, making it easy for team members to submit requests remotely.

Limble CMMS dashboard
Source: G2

Preventive maintenance can also be automated, with tasks scheduled based on thresholds or meter readings.

In addition to its work order management, Limble provides advanced analytics to track labor, parts, and costs.

Limble CMMS dashboard
Source: Capterra

These insights are easily shareable through automated reports in Excel or PDF formats.

Users appreciate Limble’s intuitive design and functionality, noting its excellent customer support as a key advantage.

However, a big downside of Limble is that all of this works great on a web application. However, users point out some problems when it comes to mobile devices.

For example, some noted that Limble doesn’t have a native mobile app, which limits its functionality.

User review highlighting the lack of a native mobile app for Limble
Source: Reddit

If your team prefers to manage work orders on the go, using tables or smartphones, more mobile-friendly solutions like UpKeep or WorkTrek might be a better choice.

Pricing starts at $28 per user per month for the Standard plan, with higher tiers offering additional features.

Limble CMMS pricing plans
Source: Limble

The free option is also available but with limited features.

Limble is another great choice for teams seeking customizable and accessible CMMS with good work order tracking capabilities.

eMaint CMMS by Fluke

eMaint CMMS by Fluke Reliability is a cloud-based maintenance solution combining CMMS, EAM, and IIoT capabilities.

It is ideal for managing multiple sites or assets and connects hardware and software to streamline operations.

eMaint allows multiple assets to be linked to a single work order, simplifying complex tasks involving related equipment.

eMaint CMMS by Fluke dashboard
Source: eMaint

If we compare it with MaintainX, which allows only one asset per work order, eMaint takes the lead.

Parent-child asset hierarchies further streamline task management for interconnected systems.

eMaint also excels in tracking detailed work orders.

From including essential details like equipment history, work type, and priority to details about different cost categories and procedures, this software leaves nothing to chance.

eMaint CMMS by Fluke dashboard
Source: eMaint

Furthermore, scheduling is flexible with a drag-and-drop calendar, and work orders can be triggered automatically based on real-time asset data.

eMaint CMMS by Fluke dashboard
Source: G2

Field teams can use QR code scanning to create work requests instantly, check off tasks on the procedures list, enter measurements, and upload photos or documents as they go.

eMaint CMMS by Fluke dashboard
Source: eMaint

And what do eMaint’s users say?

Mostly, they appreciate eMaint’s extensive customization options, intuitive interface, and responsive customer support.

However, some note challenges with advanced report building and handling large backlogs:

“Building advanced reports in eMaint can be a bit of a challenge for those without JSON coding experience. The ability to close out multiple work orders at once would be a helpful feature, as it would be a major time saver when cleaning up a backlog.”

Pricing starts at $69 per user per month for the Team plan, with additional features available in Pro and Enterprise plans.

eMaint CMMS by Fluke pricing plans
Source: eMaint

Note that the work request feature is only available on the Pro plan.

Workyard

Workyard is workforce management software built particularly for construction and field service businesses.

While it’s not as feature-rich as dedicated CMMS tools, Workyard offers a centralized, easy-to-use platform for creating, tracking, and managing work orders.

Work orders in Workyard include essential details like descriptions, assigned personnel, and schedules.

Managers can enhance task clarity with notes, photos, checklists, and attachments.  

You can even customize work orders by setting up a geofenced project location, adding a task watcher to oversee its progress, adding a color-coded task label, and creating a work order checklist.

Workyard dashboard
Source: Workyard

Then, each work order can be tagged to a specific project and cost code, enabling businesses to track labor, materials, and costs accurately.

This ensures better customer billing, precise estimates, and improved workflow optimization.

Workyard’s drag-and-drop calendar makes scheduling a breeze.

Workyard dashboard
Source: Workyard

Whether planning a repair, installation, or inspection, managers can create new work orders, reschedule tasks, or assign personnel in seconds.

Routine maintenance tasks can also be automated with recurring schedules.

One standout feature is GPS tracking, which provides real-time visibility of field workers’ locations.

Workyard dashboard
Source: Workyard

This allows dispatchers to assign the nearest available team member, improving response times and efficiency. In this regard, Workyard has functionality similar to WorkTrek.

While Workyard excels in field worker location tracking and time card management, its users report some limitations.

For example, it lacks an internal messaging system, options for workers to accept or reject work orders, and the ability to customize specific status options.

Pricing starts at $6 per user per month, with an additional $50 company base fee for the Starter pack. The Pro pack offers more features at $13 per user per month.

Workyard pricing plans
Source: Workyard

If you prioritize location and productivity tracking and don’t need the advanced features offered by other CMMS solutions, Workyard might be a good choice.

Coast

Coast is an all-in-one solution for businesses, offering tools for maintenance management, employee scheduling, task management, checklists, and team communication.

Coast dashboard
Source: Coast

With features for work order creation and delegation, it’s yet another great choice for managing work orders.

Coast dashboard
Source: GetApp

The mobile app makes it easy for technicians to access, update, and complete work orders.

Technicians can view and edit work orders in real time, no matter where they are.

Once a task is finished, they can close work orders directly from their mobile device.

As with other tools, you can add files, manuals, pictures, and videos to work orders, helping technicians stay on track with each job.

This system also offers automated reminders to ensure tasks are completed on time.

Coast dashboard
Source: Coast

Coast also lets you schedule preventive maintenance regularly—daily, weekly, or monthly—to stay ahead of tasks.

Scheduling combined with automated notifications works great, allowing users to streamline their maintenance. That’s why some praise reminders as the best part of the software.

User review on best feature of the maintenance software
Source: Capterra

Whether in the office or the field, Coast keeps your work orders organized and easy to manage.

In addition, users on platforms like G2 appreciate Coast for its simplicity and affordability compared to other work order tracking software with the same feature set.

However, they also note that the system can be glitchy and that the mobile version is not as easy to navigate as the desktop one.

Regarding pricing, Coast offers a free plan with additional features in the Starter and Pro plans.

For example, the Pro plan includes more views, like calendar and expanded views, along with all the Starter plan features.

Coast pricing plans
Source: Coast

In our opinion, Coast could work for small to medium-sized teams that need streamlined communication, task tracking, and work order management.

It focuses on collaboration and communication but may not have the advanced capabilities of other systems like Fiix, Limble, or WorkTrek. Being an older platform, it also might be harder to implement than newer solutions like WorkTrek.

Conclusion

The nine software solutions we covered today are not identical.

Some are CMMS, others are workforce management tools, and some stand out with advanced features like AI capabilities or IoT integrations.

That said, all of them offer built-in work order tracking capabilities.

The key is identifying what you need to track with your work orders, how much customization you require, and which additional features matter most to you.

Once you answer these questions, you can choose the software that best fits your needs.

If you’re considering improving your work order tracking, now is the perfect time to start!

Use the table below for a quick overview of all the tools we covered in the article.

ToolWork Order ComplexityOverview
WorkTrekAdvancedCustomizable fields and robust tracking for detailed work orders.
MaintainXIntermediateSimple, mobile-friendly tracking with real-time updates.
FiixAdvancedDetailed work orders with IoT and analytics integration.
UpKeepIntermediateUser-friendly tracking, less advanced than Fiix or Maintenance Connection.
Maintenance ConnectionAdvancedHighly configurable with cross-department and cost tracking.
Limble CMMSAdvancedCustomizable and user-friendly for detailed tracking.
eMaint CMMSAdvancedMulti-asset work orders and granular tracking.
WorkyardBasicFocused on cost and productivity rather than detailed work orders.
CoastBasicSimple work order fields, prioritizing communication over detail.

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